Applicant FAQs

After clicking “Login” on the ND.jobs site, click the “Forgot your username or password?” link and follow the instructions to retrieve your username or reset your password.

Address the letter to “Talent Acquisition Consultant” or “Hiring Manager”.

You may review the status of your application by choosing the “Your Applications” link on the ND.jobs site anytime you log in. 

It is not unusual for us to receive up to 200 applications for a given position. While you may meet the qualifications for the particular position, there may have been other applicants who met and exceeded the qualifications and/or met the preferred qualifications for the position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

The application process has three steps:

1. Creating a login user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
2. Creating your online application. This can be done after you find a position you are interested in on ND.jobs and click “Apply for this Job.” You may also search for open positions before creating the online application. You can only complete an application by applying to a position.
3. Apply by completing and submitting your application for the specific position you are applying to.

An internal applicant is a regular full-time or part-time employee (not temporary) at the University of Notre Dame. Internal applicants must be a regular employee in a current position for a minimum of twelve months. All other applicants, including those currently working for the University as a temporary employee, will be considered an external applicant.

As quickly as five minutes. It can take longer depending on how much of the optional application information a candidate decides to provide. 

Anyone who wants to be considered for a position is required to create an application that includes certain information. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, experiences and qualifications.

No. The Office of Human Resources is the central intake point for all university open positions. Only those applicants applying via the online ND.jobs site will be considered.

Your application should fully describe all of your education, training and work experience. Ensure that all required sections of the application are completed. It is very important that you provide detailed information about your qualifications and accomplishments so we can best evaluate your application. To further describe your past and current job duties and/or experience, you should attach a cover letter and resume. Please note, some positions do not require a cover letter and/or resume.

To save your application, click on the “Save” button at the bottom of any page. Completed pages will be saved and you will be able to continue entering information when you return. If you lose your Internet connection prior to completing your application, log in again and select “Edit Application”.  Please note, your application is not complete until you receive a confirmation number.

If you have already created an application within the ND.jobs site, and wish to update your information, select the “Login” link and enter your existing username and password. Once you have logged in, you will be able to apply for positions, edit your information on future applications and review previous applications.

After selecting the position for which you would like to apply and completing the online application, you will come to a screen that allows you to do one of two things:

1. Attach resume and/or cover letter in Microsoft Word or PDF format.
2. Copy and paste or type in a resume and/or cover letter.

It is important to read all of the instructions carefully so that you send all of the required attachments for the position. Required documents will be highlighted with an asterisk (*). If you do not add the required document(s), your application will not be complete and an error message will appear.  Please note, some positions do not require a cover letter and/or resume.

You cannot submit a resume until you apply for a specific job. Your resume is then stored on the ND.jobs site and you may reapply for other suitable positions. Your resume will be searchable by our Talent Acquisition team for future opportunities that meet your skills and qualifications.

No. A resume submitted via the ND.jobs site is sufficient.

By checking the box at the end of the application, you are certifying that the information provided on the application is true and accurate to the best of your knowledge.  This step is required for each position you would like to apply to.  If the position is still posted and the closing date has not expired, you will be able to certify the application.  If your application shows “incomplete” and you wish to complete your application, click the link below “incomplete” and follow the steps to complete the application.  If there is no link below “incomplete” this indicates the position has been closed and is no longer accepting applications.  If the position is not closed, and you still cannot complete the application, please check to be sure you have attached the required documents and have answered the required questions.

For serious consideration, we recommend applying to no more than three positions at a time.  Once you have created an application in the ND.jobs site, you will not be required to duplicate this information. However, you can update this information by accessing the “Edit Application” section of our website, and then clicking on the edit feature. To apply for multiple positions, simply search the site for any currently open positions and click on the “Apply for this Posting” feature. You will be automatically directed to the supplemental questions for the new position that you are applying for.

You can submit your application and required documents from any computer with internet access (home, school, library, etc.). 

If you are having difficulty completing the online application, please make sure your computer is operating with the most up-to-date browser version. Our applicant tracking system prefers Google Chrome or Mozilla Firefox browsers for optimum performance. 

Applications remain on file as long as you are actively applying for positions. Applications can be updated every time you apply for a new position on ND.jobs.

Yes. All applications are submitted online at ND.jobs.  It is likely that you may have acquired additional skills, experience and education since you originally applied that should be considered. In addition, completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position.

If you are interested in a faculty or other academic personnel appointment, please visit the Faculty Positions page. 

During the academic year, all Notre Dame student positions are listed on the Student Employment website. During the summer, student positions are posted on ND.jobs. Please contact Student Employment at 574-631-6454 for additional information.

Fair Labor Standards Act (FLSA) is a federal law governing various pay policies including overtime pay and recordkeeping.  Employees considered non-exempt from the overtime provision of the FLSA are required to keep track of hours worked and earn overtime for hours exceeding the normal 40-hour workweek.  Employees considered exempt from the overtime provision of FLSA are paid an annual salary and are not required to keep track of hours worked nor do they earn overtime for working more than 40 hours in a workweek.

You may apply for temporary positions while also applying for regular positions. Temporary Employment is an excellent way to begin a career at the University. Please refer to ND.jobs for available opportunities. 

If a job is listed on our website, it is still open. Be aware that some jobs take longer to fill than others.

You will immediately receive a confirmation number upon successfully submitting your application. If you provided your email address, you will also receive an email confirmation that your application was received. Your resume will then be reviewed by a Talent Acquisition Consultant.

You may review the status of your application by choosing the “Your Applications” link on the ND.jobs site anytime you log in. 

When you apply for a position, a Talent Acquisition Consultant will evaluate your application. Your qualifications in relation to the respective job, along with those of all other applicants, will be compared against the minimum and preferred skills/qualifications needed for the position.

The search process varies for each opening due to the high volume of applicants, so please feel free to log into your application to check the status online. 

Due to a large number of applications and requests for interviews, general appointments cannot be made. Should a department feel that your qualifications match the needs of their position, you will be contacted directly for an interview.

The Hiring Manager and/or the Talent Acquisition Consultant will contact you if you have been selected for an interview.

Competition is very high for each position within the University. Annually, we receive over 25,000 applications. Please recognize that given the intense competition, it is not unusual for 100 or more candidates to apply for any one position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

It is not unusual for us to receive 100 or more applications for a given position. While you may meet the qualifications for the particular position, there may have been other applicants who met and exceeded the qualifications and/or met the preferred qualifications for the position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

Regretfully, due to the high volume of resumes we receive daily, it is not possible to respond to individual inquiries about the status of a resume or search. You will be contacted directly by a Talent Acquisition Consultant or the hiring manager if you are selected for an interview. You may also log into the website using your username and password to check the status of your application.

For all regular part-time and full-time positions, you will be contacted by the hiring manager or Talent Acquisition Consultant directly if invited for an interview or you can check your status online at ND.jobs. Most temporary positions are open for extended periods of time and hiring managers will contact individuals as they have an opening. We exercise our best efforts to notify via email all applicants not selected for an interview, that the position has been filled.