Position Management Toolkit

In order to plan responsibly for the university’s financial future, the university monitors employment growth, both in terms of dollars and faculty/staff headcount additions. A position monitoring process has been established to help us gauge overall growth of the university.

Position management blends the duties and responsibilities required in a position with the goal of successfully carrying out Notre Dame’s mission and vision. The university uses the Staff Position Management form to obtain the approval and funding information, position justification, and the position’s description to provide information back to departments via the memo. The Staff Position Management Form is an excel form with three tabs. The first tab is the approval and funding information. The second tab is the position justification tab and is only required for new positions. The third tab is the position description which provides us facts about a position to determine the appropriate assignment into the compensation structure. This process is intended to accurately describe the position, not the skill or performance level of the incumbent or potential employee. The fourth tab is the information provided back to the department.

By providing all of the necessary information on one form and electronically submitting the Staff Position Management form the process can be handled efficiently.

Staff Position Management Form (xls)

Titling Guidelines

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