New Student Employee Toolkit

Welcome to the University of Notre Dame

The Office of Human Resources welcomes you to the University of Notre Dame!

Please take a few moments to review the following requirements you must complete as a student employee:

Notice – If you are an incoming F-1 or J-1 Visa holder, please check-in with International Student and Scholar Affairs (ISSA) in 105 Main Building prior to completing Form I-9.

Complete Employment Eligibility Verification (Form I-9)

Within three business days of the start date of employment, your Employment Eligibility Verification (Form I-9) must be completed with the Office of Human Resources.

Verification is a two-step process: Following the completion of Section One online, you may present unexpired documentation to verify your identity and employment authorization to the Office of Human Resources 200 Grace Hall, by appointment only. In order to make an appointment during our open hours of 8 am until noon on Tuesday and Friday only, please email askhr_i9compliance@nd.edu or call askHR at 574-631-5900.

More about the Employment Eligibility Verification (Form I-9) process.


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Log in to insideND and complete payroll information

InsideND is the University’s online community and self-service portal where employees may complete their federal and state withholding information, set up direct deposit, view pay stubs, and much more.

1. Log in to insideND

Visit inside.nd.edu and log in with your ND NetID and password.

2. Complete your direct deposit information in insideND

Complete your direct deposit enrollment with the “Direct Deposit” Quick App on insideND. Direct Deposit Instructions (PDF).

3. Complete your federal and state tax withholding information in insideND

Complete your federal and state tax withholding information using the “Tax Withholding Elections” Quick App on insideND.

  • State/County withholding (IN and MI residents): all University employees who will reside in Michigan or Indiana during employment must complete state withholding information through insideND, the University’s employee self-service website. State/County Withholding Instructions (PDF).
  • State/County withholding (residents of other states): University employees who both reside and work outside of Indiana or Michigan should contact Payroll Services at 574-631-7575 prior to submitting their state/county withholding elections.

If withholding information is not entered prior to the closing of a pay period, withholdings for that pay period will automatically be defaulted to the maximum withholding amount. You may update your withholdings at any time to be effective during the next possible pay period.

For additional assistance regarding tax withholding, please contact Payroll Services at 574-631-7575.

4. Opt-in to receive an electronic W-2 statement

Complete your on-line consent using the “W-2 Electronic Consent” task on InsideND to elect to receive your W-2 electronically rather than to receive a printed statement through the mail. The benefits of opting-in are as follows:

  • Earlier access to your W-2 before the paper statements are mailed on January 31
  • Elimination of the chance of your paper statement being lost in the mail
  • Greater protection of the privacy of your financial information
  • Convenient access to your W-2 anytime through InsideND

W-2 Electronic Consent: University employees can complete W-2 electronic consent through InsideND the University’s employee self-service website. https://controller.nd.edu/payroll-services/payroll-tax/form-w-2/. To opt-in to accessing your W-2 electronically, you will need to complete the electronic consent on or before December 31.


Review payroll calendar

See your scheduled pay dates on the Controller’s Payroll website.


How can we help?

If you have any questions, please do not hesitate to contact us. Our askHR customer service center is ready to answer your questions in person, on the phone, or via email:

AskHR logo

Office of Human Resources
200 Grace Hall, Notre Dame, Indiana 46556 USA. Map
phone: (574) 631-5900 | fax: (574) 631-8263
email: askHR@nd.edu
Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.

We’re glad you’re here. Welcome to Notre Dame!

Sincerely,

The Office of Human Resources