Jury Duty and Subpoenas

Last Updated 10/2018
Applies to Exempt and Non-Exempt Staff

Policy

The University encourages employees to fulfill their civic responsibilities by serving jury duty when required. Regular full-time or part-time staff who are summoned to jury duty are granted necessary time off without effective loss of regular pay or fringe benefits. All other staff will be granted necessary time off but will not be paid by the University. Accrual for benefits calculations (such as vacation, incidental days, or holiday benefits) will not be affected during jury duty absence.

Regular full and part-time staff who have received a subpoena to be a witness in court and are not a party to the legal action will not lose compensation from the University for regularly scheduled hours. A staff member who is a party to the legal action will not receive compensation from the University unless the staff member uses available vacation or personal days.

Procedures

Staff must notify their supervisor when summoned for jury duty or when served with a subpoena to appear as a witness in court. Staff must also provide a copy of the subpoena to the supervisor.

Upon receipt of jury duty pay, the staff member should endorse the check and give it to their supervisor for deposit into the department’s account.

Reporting

  • Non-Exempt Semi-monthly paid staff – Jury Leave is reported on the Report of Absences and Overtime Worked form.
  • Non-Exempt Hourly paid staff – Jury Leave is reported on the time card or electronic timekeeping system.
  • Exempt Staff – A record of Parental Leave is maintained in within the department by the supervisor.

FORM

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