Last Updated 3/2017
Applies to Staff
Related Policies:


The University provides paid holiday time for eligible employees in observance of the following holidays:

  • New Year’s Celebration (December 31 and January 1)
  • Good Friday (Friday Before Easter)
  • Memorial Day (last Monday in May)
  • Independence Day (July 4. If July 4 falls on Saturday, the Friday before is observed as the holiday. If July 4 falls on a Sunday, the holiday is observed on the following Monday)
  • Labor Day (First Monday in September)
  • Thanksgiving (Fourth Thursday in November)
  • Day After Thanksgiving
  • Christmas Celebration (varies according to which day Christmas falls on) as follows:
Christmas Falls On: Christmas Celebration New Year’s Celebration:
Saturday Friday, December 24 Monday – Thursday, December 27-30 Friday, December 31
Sunday Friday, December 23 Monday-Friday, December 26-30 Monday, January 2
Monday Friday, December 22 Monday-Friday, December 25-29 Monday, January 1
Tuesday Monday-Friday, December 24-28 Monday, December 31-Tuesday, January 1
Wednesday Monday-Friday, December 23-27 Monday, December 30 Tuesday, December 31-Wednesday, January 1
Thursday Wednesday-Friday, December 24-26, Monday-Wednesday, December 29-31 Thursday, January 1 – Friday, January 2
Friday Thursday-Friday, December 24-25 Monday-Wednesday, December 28-30 Thursday, December 31 – Friday, January 1


Regular full-time and part-time exempt and non-exempt staff, depending upon their work schedule throughout the year, are eligible for holiday pay as follows:

Work 12 Months Work Less Than 12 Months (In a Calendar Year)
Eligible for all holidays Eligible for all holidays falling in work period, except for those that fall outside of their Academic Year schedule (Example: Academic year employees such as 9 or 10 months not eligible for summer holidays)

If a recognized holiday falls during an employee’s paid absence (e.g., vacation or sick leave), holiday pay is provided instead of the paid time off that might otherwise have been applied. Paid time off for holidays is not counted as hours worked for the purpose of determining overtime.

Employees who are eligible must be in a pre-approved paid status the last scheduled workday preceding, during and the first scheduled workday following the holiday. Employees who take pre-approved vacation days before or after the holiday are paid for the holiday. Employees who take vacation days (that have not been pre-approved) before or after the holiday will not be paid for the holiday. Employees who are on a paid sick leave immediately before or after the holiday are paid for the holiday only with a medical verification from a physician. If it appears that an employee is misusing the benefit, corrective action may result.

Holiday Pay

Holiday Pay is intended as income replacement and is calculated as follows:

Employee’s base hourly rate X the number of hours the employee would have been scheduled to work on that day. Examples of an employee who is scheduled to work on the day of the holiday:

Scheduled hours per day Holiday pay
10 10
8 8
7 7
6 6
  • Holiday pay is provided for the day(s) the University observes a recognized holiday.
  • Holiday pay is provided in addition with hours worked only.
  • When a holiday falls on a day a full-time regular employee is not scheduled to work, the employee has the option of taking the equivalent time off during their regular schedule with supervisory approval, but not to exceed their regularly scheduled full-time work week. Non-exempt employees who are scheduled to work on a University-observed holiday will receive:
    • Straight time pay at the employee’s regular hourly pay rate for all hours worked on the holiday;
    • Overtime payment (1 1/2 times the employee’s regular hourly pay rate) for any actual hours worked over 40 within the work week, if applicable;
  • Holiday pay as previously described herein or an alternate day off within the same work week.

University departments with business operation needs not outlined in this policy (example: 24/7 operations) may have additional guidelines regarding holiday pay. These options should be reviewed with Human Resources, the department and approved by the employee’s immediate supervisor.

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