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New Postdoctoral Scholars and Other Research Appointees Guide

Congratulations on your appointment and welcome to the Notre Dame family. This guide is a resource for new non-faculty appointments, including PostDoctoral Research Associates, Senior Research Associates, Research Associates, Research Fellows and Teaching Scholars. To help make your new employment experience the best it can be, this guide will assist you through the tasks you should complete prior to your arrival, within your first week, as well as resources you may take advantage of in your first weeks and months at Notre Dame. Begin reviewing this section as soon as your appointment has been approved. It provides important information about your benefits, IT systems access, and more.

Prior to Your Arrival

  1. Visit International Student and Scholar Affairs (For all with a Notre Dame sponsored F1 and J1 immigration status)
  2. Complete Employment Eligibility Verification (Form I-9) (For Notre Dame paid appointments)
    1. If you do not have a social security number visit Social Security Numbers for Scholars
  3. Visit Office of Postdoctoral Affairs (For all non-faculty appointments)
  4. Activate University NetID Account
  5. Find Payroll Information on InsideND
             a. Direct Deposit
             b. Federal and state tax withholding (Form W4)
             c. Electronic W-2 statement opt-in
  6. Access University Email and Calendar
    5. Review Tax and Payment Info for International Employees
    6. Review the Payroll calendar
    7. Gather documents for Dependent Verification

Your First Week on Campus

  1. Get a Campus ID Card 
  2. Register for a Parking Permit
    3. Attend HR New Hire Orientation Session
    4. Enroll in Health Benefits (benefit eligible employees only)
    5. Review retirement FAQs to understand retirement options
    4. Other actions that may be beneficial to you:
              a. Discover safety services offered by Notre Dame Police Department
              b. Enroll in ND Alert
              c. Explore insideND
              d. Learn about the University's Telephone Services
              e. Verify directory information at Search.nd.edu

Ongoing Onboarding

  1. Consider available Wellness and Work/Life Programs and Resources
  2. Visit the Notre Dame Wellness Center
  3. View University Policies
    4. Learn about Education Benefits and Eligibility