Your First Week

First Day

1. Complete Employment Eligibility Verification (Form I-9)

Within three business days of the start date of employment, your Employment Eligibility Verification (Form I-9) must be completed with the Office of Human Resources.

Verification is a two-step process: Following the completion of Section One online, you may present unexpired documentation to verify your identity and employment authorization to the Office of Human Resources 200 Grace Hall, by appointment only. In order to make an appointment during our open hours of 8 am until noon on Tuesday and Friday only, please email askhr_i9compliance@nd.edu or call askHR at 574-631-5900.

More about the Employment Eligibility Verification (Form I-9) process.

2. Begin gathering Dependent Verification documents (if needed)

If you will be enrolling dependents such as a spouse or a child in University benefit plans, you will soon need to provide documentation to verify each dependent’s relationship to you. Some of these documents may take time to obtain, so please review the University’s Dependent Verification instructions for assistance and deadlines.

3. Upload Photo and Obtain your Campus ID card (Irish1Card)

You may obtain your Campus ID card with your 9-digit NDID number after you complete Form I-9 with HR (see above).

To ensure your Campus ID Card (Irish1Card) is ready when you arrive on campus, you can upload your photo into our system by logging in at get.nd.edu using your active Notre Dame NetID and password and following the upload instructions. If you have any questions, please contact the Campus Card Office at idcard@nd.edu.

Your Campus ID card can be used for building access, University Library privileges, RecSports facility access, Domer Dollars, discounts at the Hammes Bookstore and University Computer Service Center, and more. Your card must be renewed in person every five years.

Spousal ID card: Your spouse may also obtain a campus ID card. A marriage certificate and government issued ID must be presented to Human Resources. Once your spouse is in the system, they may go to the Campus Card Office with their ndID number and government ID to have their picture taken, and the card printed. The employee need not be present. There is a $25 fee for spouse cards, payable at the time of printing, and by debit or credit card only.

The information about Spouse Cards can be found on our website here:
https://irish1card.nd.edu/about/spouses-2/

More about Notre Dame employee and spousal ID cards.

hammes_mowbray_hall Hammes Mowbray Hall

4. Apply for your parking permit

To apply for a parking permit, take your Campus ID card and license plate number with you to the Parking Services office in Hammes Mowbray Hall, just northwest of Grace Hall.

Alternative: once your University Net ID is active (see below), log in to insideND (ND Net ID and password required) and apply for your permit through the iNDcars task. Present your Campus ID card at the Parking Services office to pick up your permit.

Permits must be renewed each academic year.

5. Familiarize yourself with campus safety

Your safety is important to us. Familiarize yourself with the emergency evacuation procedure(s) in your building or area. More safety information is available, including the services provided by the NDSP and the ND Emergency Alert System at http://ndsp.nd.edu/ or the NDSP task on insideND. The Crime Prevention tab includes videos and other resources that help minimize your exposure to risk.

6. Understand your dress code

Workplace attire must be neat, clean, and appropriate for the work being performed and for the setting in which the work is performed. Departments may determine appropriate workplace attire for their area, and uniforms may be required for certain positions. Any questions about the department’s guidelines for attire should be discussed with your immediate supervisor.


Activate your NetID

Activate your University NetID account and set your password

A Notre Dame NetID is automatically created for students, faculty, staff, and some affiliates at Notre Dame. That NetID will never be reassigned or transferred to another person.

As of May 1, if you are new to the university, when your NetID (username) has been created you will receive an email to your personal email address with a link and instructions on how to activate your new account. You will be required to set a password, a security question and enroll at least one device for two-step authentication. We recommend you complete the activation from a computer. If you did not receive the activation email or you experience problems, contact the OIT Help Desk (574-631-8111).

If you haven’t previously enrolled in Okta you will need to do that first. You will then have the option to change your password. As of May 1, any new password/passphrase must be at least 16 characters in length. There are no additional complexity requirements.


insidendillus

Log in to insideND and complete payroll information

InsideND is the University’s online community and self-service portal where employees may complete their federal and state withholding information, set up direct deposit, track vacation/sick time, view pay stubs, and much more.

1. Log in to insideND

Visit inside.nd.edu and log in with your ND NetID and password.

2. Complete your direct deposit information in insideND

Complete your direct deposit enrollment with the “Direct Deposit” task on insideND. Direct Deposit Instructions (PDF).

3. Complete your federal and state tax withholding information in insideND

Complete your federal and state tax withholding information using the “Tax Withholding Elections” task on insideND.

  • State/County withholding (IN and MI residents): all University employees who will reside in Michigan or Indiana during employment must complete state withholding information through insideND, the University’s employee self-service website. State/County Withholding Instructions (PDF).
  • State/County withholding (residents of other states): University employees who both reside and work outside of Indiana or Michigan should contact Payroll Services at 574-631-7575 prior to submitting their state/county withholding elections.

If withholding information is not entered prior to the closing of a pay period, withholdings for that pay period will automatically be defaulted to the maximum withholding amount. You may update your withholdings at any time to be effective during the next possible pay period.

For additional assistance regarding tax withholding, please contact Payroll Services at 574-631-7575.

4. Opt-in to receive an electronic W-2 statement

Complete your on-line consent using the “W-2 Electronic Consent” task on InsideND to elect to receive your W-2 electronically rather than to receive a printed statement through the mail. The benefits of opting-in are as follows:

  • Earlier access to your W-2 before the paper statements are mailed on January 31
  • Elimination of the chance of your paper statement being lost in the mail
  • Greater protection of the privacy of your financial information
  • Convenient access to your W-2 anytime through InsideND

W-2 Electronic Consent: University employees can complete W-2 electronic consent through InsideND the University’s employee self-service website. https://controller.nd.edu/payroll-services/payroll-tax/form-w-2/. To opt-in to accessing your W-2 electronically, you will need to complete the electronic consent on or before December 31.

5. Update your contact information and enroll to receive ND Alert Notifications in insideND

In insideND, use the View and Update Emergency Contact(s) task and View and Update Address(es) and Phone(s) task to update your contact information. Click here for more information regarding ND Alert.

6. Explore other links in insideND

Take a moment to explore insideND, where you will find many useful tools and features. InsideND is where you can:

  • View your paystub
  • Get your W-2
  • View your flexible spending account balances
  • See what’s for sale on the faculty-staff classifieds
  • and more

Note: not all of the tools within insideND are used by all employees. For example, the TravelND task is used primarily by people who travel on University business. Consult your supervisor for more information about which tools within insideND are used in your department.


Set up your University IT systems

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1. Access your University email and calendar

Once your NetID is up and running, visit the OIT website to access your email and calendar, connect your computer and mobile devices to the University network, and more.

If creating an email signature, please review the guidelines and brand standards at the Office of Public Affairs and Communications website.

2. Confirm your University Directory information

Confirm your University Directory information at search.nd.edu or with the Notre Dame Directory & Web Search task on insideND. Log in with your NetID and password to make corrections, create an email alias, or edit your privacy settings. If there are errors in your name, office address, or other information that cannot be user-corrected, please contact HR.

3. Set up your telephone

Your department should be able to provide information about your telephone needs. For more information about the University’s phone services, visit the OIT Help site.

4. Visit the OIT Help site

The Office of Information Technology (OIT) maintains the University’s email, phone, web, and other systems. Should you need support for these systems, you’ll find the OIT’s Help Desk and other self-service solutions at OIT’s Get Help page.


Attend New Hire Orientation

The Office of Human Resources, until further notice, will be conducting the New Hire Orientation sessions virtually. Newly hired staff will be scheduled for a one-hour online session via Zoom. Look for an email from Human Resources with details about your scheduled date. Be sure to discuss this with your supervisor. Note: this email will be sent to your University email account.
New Hire Orientation: 9:00 a.m. – 10:00 a.m. (mandatory for Full and Part-Time Staff)

*Exact dates and times subject to change; refer to your email communication from Human Resources for current information.


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