Short Term Income Replacement - non-exempt staff

for Non-Exempt Staff

The University of Notre Dame recognizes the importance of income protection when a staff member falls ill and is unable to work.

Effective July 1, 2016, income protections for non-exempt staff have been enhanced to essentially match the corresponding benefits for exempt staff: the new Short Term Income Replacement program will provide non-exempt staff 100% income replacement in the event of an extended absence due to their own illness or injury.


This benefit is available beginning July 1, 2016, to regular full-time and part-time non-exempt staff who work a regular schedule of twenty hours or more per week.

About the Benefit

For complete information about the Short-Term Income Replacement (STIR) benefit, please consult the Short-Term Income Replacement policy.

The Short-Term Income Replacement (STIR) benefit provides income replacement in the event of an extended work absence due to the staff member’s illness or injury. After a required waiting period of one calendar week, the benefit provides 100% of the staff member’s regular pay.

Waiting period: Income replacement under STIR requires a waiting period of one calendar week. Incidental Days may be used to cover the waiting period; if no Incidental Days are available, vacation time will be used. Absences of one calendar week or less do not qualify for STIR and are covered instead under the University’s Incidental Days policy.

Qualifying absences: An absence of more than one calendar week due to an eligible, non-work-related illness or disability may qualify for income replacement under STIR. Event eligibility is determined by The Hartford upon a review of the claim and medical evidence.

Maximum length of coverage: The maximum period of time during which income may be replaced under STIR is defined by the health care provider but is not longer than 25 weeks.


STIR payments are paid through the University’s payroll system. Any applicable deductions and withholdings applied to the employee’s pay (such as insurance premium deductions and/or tax withholdings) are also applied to STIR payments.

Reporting a Claim with The Hartford

The University’s STIR program is administered by The Hartford. Staff must contact The Hartford if they believe they qualify for STIR. To initiate a claim, contact The Hartford:

  • By phone: 1-877-877-6067 (8 am – 9 pm EST); language translation services are available
  • On the web: (More Info)
  • On your mobile device: Download the app for free from any mobile device by searching for “My Benefits at The Hartford” at the Apple App Store or Google Play Store.

The Hartford coordinates with Family Medical Leave Act (FMLA) and/or Long Term Disability (LTD) when necessary.

Reporting an Absence

Staff must notify their supervisor of any and all absences, planned or unplanned, as soon as known.

Managers may view balances for staff using the Absence Report.
Absence Report quick reference guide for Managers

Program Information

Additional Information