Non-Notre Dame Tuition Reimbursement

Last Updated 12/08
Applies to Administrators and Staff

Policy  

The University offers educational benefits to assist staff in achieving their educational and career goals. The benefit plan is intended to be an “educational assistance program” and an accountable plan within the meaning of sections 127 and 162 of the Internal Revenue Code of 1986, as amended.

Benefit

This benefit provides reimbursement for:

  • Tuition for courses taken at an accredited institution towards an undergraduate or graduate degree.  Maximum reimbursement for the benefit year is $1,500.
  • Job related certification, skills or trade training.  Maximum reimbursement for the benefit year is $750.

For purposes of this policy, a benefit year begins in July and continues through June of the following year.

Eligibility

  • Full time exempt and non-exempt staff upon employment
  • Continued employment throughout the entire course

Requirements

Eligible participants must also meet the following requirements:

Undergraduate or Graduate Courses

  • Employees must be pursuing a post-secondary education to achieve an undergraduate or graduate degree that is part of an approved program at an accredited institution.
  • The course must be in a field reasonably related to present or probable future work assignments at the University of Notre Dame as determined by immediate supervisors.
  • Courses that do not have direct job applicability but are required as part of an approved degree program qualify for reimbursement if they represent a sound academic commitment on the part of the student while pursuing both educational and work goals.
  • Courses must be taken during non-work hours.
  • A grade of C or better must be earned.

Skills Training or Certification

  • Training or certification must provide knowledge and skills directly related to maintaining or improving current job skills or that is required in order to retain their job.
  • This benefit does not cover seminars, conferences, workshops, or training required by law.
  • Classes should be taken during non-work hours unless the University determines that the necessary class is available only during the employee’s scheduled work hours and operational needs can continue to be met.
  • Successful completion of training or certification.
  • This benefit supplements financial support from departments.

Procedures

An appropriate application form must be completed and submitted before registering for a course as follows:

Applicant

Form

Submit To

Frequency

Exempt or Non-Exempt Staff

* Non-Notre Dame Tuition Reimbursement Form

First to Supervisor then to the Office of Human Resources, 100 Grace Hall

Each semester

*Form should be submitted before registering for a course.


Additional Program Information

  • Upon completion of a course, training class, or certification, the final grade (“Certificate of Satisfactory Completion” for courses or training not receiving a letter grade) must be forwarded with an itemized paid receipt to the Office of Human Resources for reimbursement.
  • In the event more tuition reimbursements are requested than funds available, reimbursements are paid to employees in the order that the forms were received. 
  • Doctorate programs are excluded from this benefit