Notre Dame Classes - Children
Last Updated: 07/08
Applies to Administrators, Faculty, and Staff
Policy
Children, step-children and children under legal guardianship of faculty, administrators and staff employed by the University of Notre Dame who meet standard University admission requirements may receive an educational benefit to attend the University of Notre Dame for an undergraduate education.
Fall and Spring Classes
- The amount of the benefit for employees hired before July 1, 2009 is full Notre Dame tuition reduced by the approximate value of a 12-hour per week student job in the student's sophomore, junior and senior years. There may be an exception for students studying abroad, or for students who have a severe health problem; requests for such job waivers should be submitted in writing to the Office of Human Resources. If the waiver is granted, the waived amount will be a taxable benefit to the parent.
- The amount of the benefit for employees hired on or after July 1, 2009 is 50% of Notre Dame’s tuition.
- The benefit is based upon the lesser of either: (a) 8 semesters or (b) if the child has previously attended college, the standard number of semesters needed to complete a four-year degree based on the class level of the child (e.g., second-semester sophomore, first-semester senior) assigned by the Registrar of the University at the time of eligibility and application of benefit.
Summer Classes
The benefit also provides for one regularly scheduled Notre Dame undergraduate course of up to three credits per summer for eligible children who have not yet attained a bachelor’s degree.
Each child is eligible only for the benefits described, regardless of whether one or both parents are employed at the University.
Eligibility
- For employees hired before July 1, 2009, parent must be a regular, full-time administrator, faculty or staff who has completed a minimum of three consecutive years of full-time employment at Notre Dame, or retired with 25 or more years of consecutive full-time employment at Notre Dame.
- For employees hired on or after July 1, 2009, parent must be a regular, full-time administrator, faculty or staff who has completed a minimum of five consecutive years of full-time employment at Notre Dame, or retired with 25 or more years of consecutive full-time employment at Notre Dame
- Effective July 1, 2009, the years of consecutive full-time employment requirement or a portion thereof may be waived if both of the following apply:
- The employee became employed at Notre Dame within 90 days of leaving regular full-time employment at an accredited four-year university or college, and
- The employee provides a statement from the prior university or college as verification of prior service
- Qualifying regular, full-time administrator, faculty or staff must remain in full-time employment of the University after the child has been admitted to the University.
- Children may receive the education benefit if the eligible parent dies or becomes totally disabled regardless of whether the child was receiving the benefit at the time of death or disability.
- Student must be 26 years of age or younger.
- The benefit may continue past the age of 26 if the child is currently enrolled in an eligible program, presently using the benefit and has not yet utilized the full benefit. Once a child is over the age of 26 they must continue to take courses each semester, except summer, in order to maintain their eligibility. If there is a break in college attendance, the child will lose their eligibility permanently, regardless of any unused benefit balance.
Procedures
The student must apply and be admitted to the University of Notre Dame. The employee must complete and submit an Application for Educational Benefits form as follows:
Applicant |
Form |
Submit To |
Frequency |
Administrator, Faculty, or Staff |
Office of Human Resources, 100 Grace Hall |
Upon initial application prior to first period of enrollment.
|
- For children not attending the University of Notre Dame during the regular academic year, a Summer Session Application must also be completed in order to register for a course. To receive a summer session packet contact the Summer Session Office at 631-7282 or for further information go to the website at http://www.nd.edu/~sumsess/.
Additional Program Information
- Notre Dame does not have a part-time program; therefore, any number of courses taken in the spring or fall constitutes use of one full semester of educational benefits. The only exception is one regularly scheduled undergraduate course up to three credits each summer as set forth in the Summer Classes policy.
- Proof of financial responsibility for step-children or legal documentation of guardianship is necessary prior to receiving the benefit and must be available throughout the time the benefit is received. Acceptable documentation includes, but is not limited to: tax forms, divorce decrees, or any other legal document proving financial responsibility.
- Students receiving a grant or scholarship from other organizations that restrict their use to tuition may not apply that grant or scholarship to non-tuition related costs.
- The educational benefit is a taxable event to the parent if the child is not considered a dependent according to IRS regulations.
- If your child withdraws and the total educational benefit amount awarded for that semester is not repaid in full to the University of Notre Dame by the parent, prior to the close of the academic year (June 30th), the semester in which the student withdrew will count as one full-time semester and will be used against the total number of semesters of which the child is eligible.
- It is the employee’s responsibility to confirm with the University of Notre Dame that the educational benefit has been received and applied to the proper term. Any corrections and/or additions needed must occur in the same academic year and must be completed prior to the close of the University's fiscal year, June 30th.
- Only one summer benefit may be used per summer.
