New policy on temporary positions

Published: June 30, 2014

Under previous University policy, temporary positions were limited to a maximum of 999 hours per year. The University has implemented a new policy regarding temporary positions effective July 1, 2014. The new policy, included in the Staff Compensation Policy page on the HR website, limits temporary positions to a maximum of 900 hours in the first anniversary year and then in any fiscal year thereafter.

Why is the policy changing?
Temporary positions are intended to address short-term staffing needs; longer-term positions should generally be classified as regular or limited term positions instead. Because temporary employees with unusually high hours can incur unexpected pension costs for the University, this policy change will ensure that these unbudgeted costs are managed while encouraging the creation of positions under appropriate classifications.

What if a temporary staff member exceeds the maximum?
The staff member’s manager will be notified when the year-to-date hours exceed 800 so the staff member’s schedule may be managed accordingly. Temporary staff members who reach 900 hours must be converted to another position type or discontinue work until the new fiscal year begins or the first anniversary year has passed, whichever is later. Note: the limitation on temporary hours applies cumulatively to all hours worked at the University, including hours worked in another position.

For additional information, please review the policy. If you have questions, please consult with your manager or supervisor, or call askHR at (574) 631-5900.