Separation Notifications

Separated Employees (Retiree)

Please use the following checklist, where applicable, to ensure a smooth transition upon leaving your department and the University.

Please note this list may not be all inclusive and you are encouraged to discuss any additional questions and concerns with your manager, Office of Human Resources and/or the OIT Help Desk Office as needed.

  • Update Contact Information – Please update your e-mail address, mailing address and phone number via InsideND or contact askHR via askhr@nd.edu or (574) 631-5900. This information will be used to provide you with your W-2 and other pertinent information after your separation. Note that your W-2 will be mailed to your home address in January.
  • Benefit Information – Please refer to the following link (hr.nd.edu/benefits/life-events/separation/) or contact askHR (574) 631-5900 for information on your benefits upon separation from the University.
  • Google Drive access – Although you will continue to have access to your Google assets, please follow these instructions if you want to remove and/or transfer ownership of files.
  • Box access – Although you will continue to have access to your Box assets, please follow these instructions to remove and/or transfer ownership of files.
  • Electronic devices and accessories (e.g., laptop, tablet, etc.) – Please turn in all items to your manager and/or department departmental IT staff.
  • Domer Dollars – View the policy on your remaining Domer Dollars balance.
  • Keys, locks, & electronic fobs (e.g., workspace, office area, etc.) – Please turn in to your manager as applicable.
  • University credit cards (i.e., ProCard, Meeting, and/or Travel Card) – Please turn in to your manager.
  • Uniforms – Please turn in to your manager.
  • Faculty Course Instructor Feedback (CIF) – Contact your dean or department chair.

Please contact askHR (574) 631-5900 with questions.

Please contact the OIT Help Desk at (574) 631-8111 if you need assistance with any IT related matters.


Separated Employees (Non-Retiree)

Please use the following checklist, where applicable, to ensure a smooth transition upon leaving your department and the University.

Please note this list may not be all inclusive and you are encouraged to discuss any additional questions and concerns with your manager, Office of Human Resources and/or the OIT Help Desk Office as needed.

  • Update Contact Information – Please update your e-mail address, mailing address and phone number via InsideND or contact askHR via askhr@nd.edu or (574) 631-5900. This information will be used to provide you with your W-2 and other pertinent information after your separation. Note that your W-2 will be mailed to your home address in January.
  • Benefit Information – Please refer to the following link (hr.nd.edu/benefits/life-events/separation/) or contact askHR (574) 631-5900 for information on your benefits upon separation from the University.
  • View Last Pay Statement(s) – Follow the instructions here to ensure that you can view your last pay statement(s).
  • Google Drive access – Please follow these instructions to remove and/or transfer ownership of files.
  • Box access – Please follow these instructions to remove and/or transfer ownership of files.
  • Electronic devices and accessories (e.g., laptop, tablet, etc.) – Please turn in all items to your manager and/or department departmental IT staff.
  • ID card – Please turn in to your manager or the Campus Card Office (400 Grace Hall).
  • Domer Dollars – View the policy on your remaining Domer Dollars balance.
  • Keys, locks, & electronic fobs (e.g., workspace, office area, etc.) – Please turn in to your manager.
  • University credit cards (i.e., ProCard, Meeting, and/or Travel Card) – Please turn in to your manager.
  • Parking hang tag & Proximity card – Please turn in to your manager or Parking Services.
  • Uniforms – Please turn in to your manager.
  • Library materials – Please return all checked out Library materials.
  • Faculty Course Instructor Feedback (CIF) – Contact your dean or department chair.

Please contact askHR (574) 631-5900 with questions.

Please contact the OIT Help Desk at (574) 631-8111 if you need assistance with any IT related matters.


Other Recipients (Retiree)

Please use the following checklist, where applicable, to ensure a smooth transition upon an employee leaving your department and the University. (Please note this list may not be all inclusive and encourage you to discuss additional questions or items to consider with the separating employee, Office of Human Resources and/or the OIT Help Desk as needed).

  • Update Contact Information – Please ensure the separating employee has updated contact information, which can be done via InsideND (links: e-mail address, mailing address and phone number) or by contacting askHR at askhr@nd.edu or (574) 631-5900. This information will be used to provide the separating employee with W-2 and other pertinent information after separation. Note that W-2s will be mailed to the employee’s home address in January.
  • Benefit Information – Please ensure the separating employee is aware of how benefits will change upon separation from the University. For additional information, see the following link (hr.nd.edu/benefits/life-events/separation/) or contact askHR at (574) 631-5900.
  • View the Policy on Remaining Domer Dollars
  • Departmental IT access – Please remove access to all department specific IT access as well as notifying your departmental IT staff (DSS), if applicable.
  • Electronic Assets – Email, Google Drive and Box
  • Google Drive access – If the employee should transfer and/or remove access to their Google assets, please ensure that the employee has followed these instructions
  • Box access – If the employee should transfer and/or remove access to their Box assets, please ensure that the employee has followed these instructions
  • Electronic devices and accessories (e.g., laptop, tablet, etc.) – As applicable, please collect and reuse within department or return to department IT staff/appropriate managing party.
  • Keys, locks, & electronic fobs (e.g., workspace, office area, etc.) – As applicable, please collect all keys, locks, and electronic fobs and decommission any building or office access codes.
  • University credit cards (i.e., ProCard, Meeting, and/or Travel Card) – Please collect and destroy in shred bin.
  • Uniforms – Please collect all uniforms.
  • Faculty Course Instructor Feedback (CIF) – Contact your dean or department chair.

Please contact askHR (574) 631-5900 with questions.

Please contact the OIT Help Desk at (574) 631-8111 if you need assistance with any IT related matters.


Other Recipients (Non-Retiree)

Please use the following checklist, where applicable, to ensure a smooth transition upon an employee leaving your department and the University. (Please note this list may not be all inclusive and encourage you to discuss additional questions or items to consider with the separating employee, Office of Human Resources and/or the OIT Help Desk as needed).

  • Update Contact Information – Please ensure the separating employee has updated contact information, which can be done via InsideND (links: e-mail address, mailing address and phone number) or by contacting askHR at askhr@nd.edu or (574) 631-5900. This information will be used to provide the separating employee with W-2 and other pertinent information after separation. Note that W-2s will be mailed to the employee’s home address in January.
  • Benefit Information – Please ensure the separating employee is aware of how benefits will change upon separation from the University. For additional information, see the following link (hr.nd.edu/benefits/life-events/separation/) or contact askHR at (574) 631-5900.
  • View Last Pay Statement(s) – If the employee wishes to view their last pay statement, please ensure that they have followed the instructions here.
  • View the Policy on Remaining Domer Dollars
  • Departmental IT access – Please remove access to all department specific IT access as well as notifying your departmental IT staff (DSS), if applicable.
  • Electronic Assets – Email, Google Drive and Box
    IF THE EMPLOYEE HAS NOT SEPARATED YET,
    Google Drive access- Please ensure that the employee has followed the instructions to remove and/or transfer ownership of files
    Box access- Please ensure that the employee has followed the instructions to remove and/or transfer ownership of files
    IF THE EMPLOYEE HAS ALREADY LEFT THE UNIVERSITY,
    Email, Google and Box data – access to email and other data after an employee terminates requires review and approval by university leadership. OIT InfoSec facilitates the approval process as described in https://nd.service-now.com/kb_view.do?sysparm_article=KB0010830.
  • Electronic devices and accessories (e.g., laptop, tablet, etc.) – Please collect and reuse within department or return to department DSS/appropriate managing party.
  • ID card – Please collect and return to the Campus Card Office.
  • Keys, locks, & electronic fobs (e.g., workspace, office area, etc.) – Please collect all keys, locks, and electronic fobs and decommission any building or office access codes.
  • University credit cards (i.e., ProCard, Meeting, and/or Travel Card) – Please collect and destroy in shred bin.
  • Parking hang tag & Proximity card – Please collect and return to Parking Services.
  • Uniforms – Please collect all uniforms.
  • Library materials – Please ensure all checked out Library materials were returned.
  • Faculty Course Instructor Feedback (CIF) – Contact your dean or department chair.

If the separating employee requires access to NetID or buildings past their last day worked, please complete the Affiliate NetID ServiceNow Request. To ensure uninterrupted access:

  • submit the Request prior to the Last Day Worked
  • ensure that the START DATE on the Request form equals Last Day Worked – not a date before and not date after.

Please contact askHR (574) 631-5900 with questions.

Please contact the OIT Help Desk at (574) 631-8111 if you need assistance with any IT related matters.