New Faculty Toolkit

Welcome to the University of Notre Dame
First Things First
Other Important and Useful Information
Faculty Benefits Enrollment Information
Forms to Complete and Print

Welcome to the University of Notre Dame

The Office of Human Resources welcomes you to the University of Notre Dame! We are pleased that you are now part of the Notre Dame community.

Our goal is to pave the way for your smooth entry and easy access to all that Notre Dame has to offer. To accomplish this, we need to collect certain information from you prior to your arrival. With the new academic year, many of your benefits will become effective on July 1 and your first paycheck will be July 31st for Regular Faculty. For Visiting Faculty, the benefits become effective on August 1 and your first paycheck with be August 31. To assure you have the benefits that are best suited for you and your family (if applicable), please review the material in the Benefits Enrollment Guide. Return your completed forms to Human Resources by July 15. Please take a few moments to review the following requirements:

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First Things First

Eligibility Paperwork (required)

Activate your NetID and password

Your NetID and password are required to access the University’s information technology systems. Your account should be created and available for activation on or prior to your first day of work. To confirm whether your account has been created and is available for activation, check the University Directory for your name.

Once your NetID account is created, you may activate it by first reading the Responsible Use Policy and taking a short quiz. You will then be able to obtain your NetID and set your new password by providing your birthdate and NDID number. Your NDID number is the 9-digit number on your Notre Dame ID card.

Your NetID must be activated within 6 months of hire.

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Complete payroll information in insideND

InsideND is the University’s online community and self-service portal where employees may complete their federal and state withholding information, set up direct deposit, view pay stubs, and much more.

  • Log in to insideND. Visit inside.nd.edu and log in with your ND NetID and password.
  • Complete your direct deposit information. Complete your direct deposit enrollment with the “Direct Deposit” Quick App on insideND. Direct Deposit Instructions (PDF).

Complete your tax withholding information in insideND

Complete your federal and state tax withholding information using the “Tax Withholding Elections” Quick App on insideND.

  • State/County withholding (IN and MI residents): all University employees who will reside in Michigan or Indiana during employment must complete state withholding information through insideND, the University’s employee self-service website. State/County Withholding Instructions (PDF).
  • State/County withholding (residents of other states): University employees who both reside and work outside of Indiana or Michigan should contact Payroll Services at 574-631-7575 prior to submitting their state/county withholding elections.

If withholding information is not entered prior to the closing of a pay period, withholdings for that pay period will automatically be defaulted to the maximum withholding amount. You may update your withholdings at any time to be effective during the next possible pay period.

For additional assistance regarding tax withholding, please contact Payroll Services at 574-631-7575.

Other Important and Useful Information

Upon your arrival to the South Bend area, you will have the opportunity to attend a new hire orientation session to learn more about all of your benefits and the University. Please call the askHR Customer Service Center toll free at 1-877-631-5902 or at 574-631-5900 any time you have human resources related questions or if you wish to schedule this orientation. Click here for more information.

If you need additional assistance with completion of new hire forms, please contact askHR at 631-5900.


REMINDER: Return your completed forms by July 15 to 200 Grace Hall, Notre Dame, IN 46556 or fax to 574-631-8263


Faculty Benefit Enrollment Information

With the new academic year, many of your benefits will become effective on July 1 and your first paycheck will be July 31st for Regular Faculty. For Visiting Faculty, the benefits become effective on August 1 and your first paycheck with be August 31. To assure you have the benefits that are best suited for you and your family (if applicable), please review the material in the Benefits Enrollment Guide. Return your completed forms to Human Resources by July 15.

My Checklist of Forms to Print and To-Do Items

(For your convenience, check each box as you print the referenced form. Checklist will not be saved when you close or move to another web page.)

Benefit Forms

Benefit Enrollment Form – Regular Faculty (Required)

Benefit Enrollment Form – Visiting Faculty (Required)

Retirement Plan Forms


Complete fund sponsor enrollment form as applicable:


Mandatory Employee Contributions Form

403(b) Voluntary Employee Contributions Agreement (Optional)

403(b) Eligibility Form (Required)

Tax-Withholding Forms

Tax withholding elections are entered using the Tax Withholding Elections app on insideND.


Federal Withholding Instructions (PDF)

State/County Withholding Instructions (PDF)

Online entry of state/county withholding is available to residents of Indiana and Michigan. University employees who both reside and work outside of Indiana or Michigan should contact Payroll Services at 574-631-7575 prior to submitting their state/county withholding elections.

Payroll Forms


Direct deposit elections are entered using the Direct Deposit app on insideND.


Direct Deposit Instructions (PDF)

Form I-9

Form I-9 – Employment Eligibility Verification (Required)This form may be completed prior to your arrival on campus by appearing before a Notary. Most banks will have a notary on staff.

Educational Benefit Form

Application for Educational Benefits for Children (Optional)

Statement from prior university verifying prior full-time years of service. Sample.

Other:

Visit the Office of Human Resources to pick-up ID Card

 

Optional:

New Faculty may attend Onboarding Session One (8:30 a.m. to 4:30 p.m.) in the Grace Hall lower level Training Room. Program includes:

  • Campus Bus Tour
  • ND Mission & Values: Part 1 Inspire & Inform
  • Workplace Harassment Prevention Training
  • Benefits/Wellness Information

Call the askHR Customer Service Center toll free at 1-877-631-5902 or at 574-631-5900 with human resources related questions or if you wish to be scheduled for an upcoming Onboarding session.

REMINDER: Return your completed forms by July 15 to 200 Grace Hall, Notre Dame, IN 46556 or fax to 574-631-8263

Send us your comments and questions.