New Faculty Toolkit

Welcome to the University of Notre Dame
First Things First
Other Important and Useful Information
Faculty Benefits Enrollment Information
Forms to Complete and Print

Welcome to the University of Notre Dame

The Office of Human Resources welcomes you to the University of Notre Dame! We are pleased that you are now part of the Notre Dame community.

Our goal is to pave the way for your smooth entry and easy access to all that Notre Dame has to offer. To accomplish this, we need to collect certain information from you prior to your arrival. With the new academic year, many of your benefits will become effective on July 1 and your first paycheck will be July 31st for Regular Faculty. For Visiting Faculty, the benefits become effective on August 1 and your first paycheck with be August 31. To assure you have the benefits that are best suited for you and your family (if applicable), please review the material in the Benefits Enrollment Guide. Return your completed forms to Human Resources by July 15. Please take a few moments to review the following requirements:

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First Things First

New Hire Paperwork (required)

Other Important and Useful Information

Upon your arrival to the South Bend area, you will have the opportunity to attend a new hire orientation session to learn more about all of your benefits and the University. Please call the askHR Customer Service Center toll free at 1-877-631-5902 or at 574-631-5900 any time you have human resources related questions or if you wish to schedule this orientation. Click here for more information.

If you need additional assistance with completion of new hire forms, please contact askHR at 631-5900.

REMINDER: Return your completed forms by July 15 to 200 Grace Hall, Notre Dame, IN 46556 or fax to 574-631-8263

Faculty Benefit Enrollment Information

With the new academic year, many of your benefits will become effective on July 1 and your first paycheck will be July 31st for Regular Faculty. For Visiting Faculty, the benefits become effective on August 1 and your first paycheck with be August 31. To assure you have the benefits that are best suited for you and your family (if applicable), please review the material in the Benefits Enrollment Guide. Return your completed forms to Human Resources by July 15.

My Checklist of Forms to Print and To-Do Items

(For your convenience, check each box as you print the referenced form. Checklist will not be saved when you close or move to another web page.)

Benefit Forms

Benefit Enrollment Form – Regular Faculty (Required)

Benefit Enrollment Form – Visiting Faculty (Required)

Retirement Plan Forms

Complete fund sponsor enrollment form as applicable:


Mandatory Employee Contributions Form



403(b) Voluntary Employee Contributions Agreement (Optional)



403(b) Eligibility Form (Required)

Tax-Withholding Forms

Form W-4 – Employee’s Withholding Certificate (Required)



Form WH-4 – State of Indiana Employee’s Withholding Exemption (Click on WH-4 to access PDF)

Payroll Form

Authorization Agreement for Automatic Deposit (Direct Deposit – Required)

Form I-9

Form I-9 – Employment Eligibility Verification

(Required)This form may be completed prior to your arrival on campus by appearing before a Notary. Most banks will have a notary on staff.

Educational Benefit Form

Application for Educational Benefits for Children (Optional)

Statement from prior university verifying prior full-time years of service

Sample

Optional:

Schedule Orientation (Upon your arrival to the South Bend area, you will have the opportunity to attend a new hire orientation session to learn more about all of your benefits and the University. Please call the askHR Customer Service Center toll free at 1-877-631-5902 or at 574-631-5900 any time you have human resources related questions or if you wish to schedule this orientation.)

Visit the Office of Human Resources to pick-up ID Card

 

REMINDER: Return your completed forms by July 15 to 200 Grace Hall, Notre Dame, IN 46556 or fax to 574-631-8263

Send us your comments and questions.