Temporary Employment

Last Updated 01/03
Applies to Administrators, Staff
Related Policies:

Policy

The Office of Human Resources assists departments in filling temporary needs based on:

  • Employee absences (vacation, leave of absence, illness)
  • Seasonal needs
  • Interim vacancies during the recruitment process

Important things to know about temporary employment:

  • Temporary employees cannot work more than 999 hours in the first year of temporary employment beginning with their hire date or in any fiscal year thereafter.
  • Temporary positions are generally non-exempt; however, exempt temporary positions will be approved on a limited basis for special circumstances.
  • Non-exempt temporary positions must be paid on an hourly basis and overtime must be paid for any hours worked over 40 hours in a work week.
h2. Procedures

Temporary Employee Sources

  • Employment Services temporary pool.
  • External temporary employment agencies.

Requesting a Temporary Employee

The hiring manager contacts a Recruiting Consultant, at 631-5900 or askHR@nd.edu to request a temporary employee, identifying specific skills, qualifications, and reporting information. A Recruiting Consultant works with the hiring department to determine the most cost effective available source of temporary services based on the requirements of the department and coordinates the placement of a temporary employee.

Hiring Process

For a temporary employee selected from the internal pool, a criminal background check is conducted prior to the internal candidate’s start date. The the following forms must be submitted to the Office of Human Resources, 200 Grace Hall:

  • Staff Personnel Action Form (Staff PAF)
  • Federal withholding tax form W-4
  • State withholding tax form
  • Employment Eligibility Verification Form I-9 and original supporting documents must be presented in person at Human Resources.
  • Direct deposit form

Many of these forms are available on the Human Resources web site. Click Here

The temporary employee will be required to complete timecards weekly and submit to the Payroll Department by the designated payroll deadline as shown at the following web site: http://www.nd.edu/~control/Payroll/payweek_staff.htm

Billing/Payment Procedures

  • All expenses incurred are the responsibility of the department utilizing the temporary employee.
  • External temporary agencies submit bills directly to the requesting department for authorization and payment.

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