Saint Mary's Classes - Children
Last Updated 02/17
Applies to Faculty and Staff
Daughters, step-daughters and daughters who are under the legal guardianship of faculty and staff employed by the University of Notre Dame who meet the dependent verification requirements and standard Saint Mary’s admission requirements may receive an educational benefit to attend Saint Mary’s College for an undergraduate education.
Fall and Spring Classes
- The amount of the benefit for faculty and staff hired before July 1, 2009 is full tuition.
- The amount of the benefit for faculty and staff hired on or after July 1, 2009 is 50% of Notre Dame tuition.
- The benefit is based upon the lesser of either: (a) 8 semesters or (b) if the child previously attended college, the standard number of semesters needed to complete a four-year degree based on the class level of the daughter (e.g., second-semester sophomore, first-semester senior) assigned by the Registrar of Saint Mary’s College at the time of eligibility and application of benefit.
The benefit also provides for one regularly scheduled Saint Mary’s undergraduate course up to three credits per summer for dependent daughters who have not yet attained a bachelor’s degree.
Each child is eligible only for the benefits described, regardless of whether one or both parents are employed at the University.
- For faculty and staff hired before July 1, 2009, parent must be a regular full-time faculty or staff who has completed a minimum of three consecutive years of full-time employment, or retired with 25 or more years of consecutive full-time employment at Notre Dame.
- For faculty and staff hired on or after July 1, 2009, parent must be a regular, full-time faculty or staff who has completed a minimum of five consecutive years of full-time employment at Notre Dame, or retired with 25 years or more of consecutive full-time employment at Notre Dame.
- The five years of consecutive full-time employment requirement or a portion thereof may be waived for all eligible faculty and staff after July 1, 2009 if both of the following apply:
- The faculty or staff member became employed in a regular full-time position at Notre Dame within 90 days of leaving regular full-time employment at an accredited four-year university or college, and
- The faculty or staff member provides a statement from the prior university or college as verification of prior service
- Qualifying regular full-time faculty or staff must remain in full-time employment of the University after the child has been admitted to Saint Mary’s College.
- Children may receive the education benefit if the eligible parent dies or becomes totally disabled regardless of whether the child was receiving the benefit at the time of death or disability.
- Children must be 26 years of age or younger.
- The benefit may continue past the age of 26 if the child is currently enrolled in an eligible program, presently using the benefit and has not yet utilized the full benefit. Once a child is over the age of 26, they must continue to take courses each semester, except summer, in order to maintain their eligibility. If there is a break in college attendance, the child will lose their eligibility permanently, regardless of any unused benefit balance.
The student must apply and be admitted to Saint Mary’s College. The faculty or staff member must complete and submit an Application for Educational Benefits form as follows:
|Faculty or Staff||Application for Educational Benefits||Office of Human Resources, 200 Grace Hall||Upon initial application prior to first period of enrollment. Re-application necessary only after attendance breaks. Each summer session.|
Additional Program Information
- Daughters must meet the dependent verification requirements prior to receiving the benefit and throughout the time the benefit is received.
- Daughters receiving a grant or scholarship from other organizations that restrict their use to tuition may not apply that grant or scholarship to non-tuition related costs.
- If your child withdraws from school and the total educational benefit amount awarded for that semester is not repaid in full to the University of Notre Dame by the parent, prior to the close of the academic year (June 30th), that period will count as one full-time semester and will be used against the total number of semesters of which the child is eligible.
- It is the faculty or staff member’s responsibility to confirm with Saint Mary’s College that the educational benefit has been received and applied to the proper term. Any corrections and/or additions needed must occur in the same academic year and must be completed prior to the close of the University’s fiscal year, June 30th.
- Only one summer benefit may be used per summer.
The University will treat the child’s educational benefit as taxable to the parent if the child is not considered a ‘dependent’ according to IRS regulations under the conventional “Qualified Dependent” definition. The tuition benefit will be added to an employee’s taxable income and taxes withheld beginning with the year the employee’s child turns age 24.
For planning purposes, an alternative “Qualified Relative” dependent definition can be applied if all three criteria are met:
- Parent provides more than ½ of child’s support for the year,
- Child’s gross income will be less than the annual personal exemption amount ($4,050 in 2017), and
- Parent will claim child as a dependent on current year’s Federal Income Tax return.
At the end of each calendar year, participants in the tuition benefit program with children age 24 or older will receive communications about the “Qualified Relative” criteria. Those able to attest to meeting all three criteria may have the tuition benefit reclassified as non taxable.