Length of Service

POLICY 6.1.1

INTRODUCTION

The purpose of the length of service policy is to clarify the University’s policy for individuals who leave the university for a period of time and then return.

POLICY STATEMENT

If an exempt or non-exempt employee leaves regular employment with the University and returns to regular employment with the University within 12 months or less, one year of service is lost and the adjusted date of hire is determined as defined below.

If an exempt or non-exempt employee returns to regular employment with the University after 12 months, all previous service is lost. The adjusted date of hire is the date the employee returned to the University.

Employees returning to regular employment with the University within 12 months will be eligible to have their sick leave balance restored as follows:

• Returning from a voluntary or involuntary separation from the University:
  100% of the sick leave balance at the time employee left the University will be restored.

SCOPE

This Policy applies to exempt and non-exempt employees of the University of Notre Dame.

DEFINITIONS

Adjusted Service Date

The adjusted date of hire is the date an employee established a regular employment relationship with the University, taking into account breaks in service and periods of temporary/on call employment.

Exempt

Employees who, because of their positional duties and responsibilities and level of decision making authority, are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Length of Service

Length of service is defined as the length of regular full or part-time service with the University and is calculated from the original or adjusted date of hire of the employee. Length of service is generally one of the criteria used in decision-making pertaining to, but not limited to, service awards, vacation, requests for promotion/transfer and work assignments.

Non-Exempt

Employees, who because of the type of duties performed, the usual level of decision making authority, and the method of compensation, are subject to all Fair Labor Standards Act (FLSA) provisions including the payment of overtime. Non-exempt employees are normally required to account for all hours worked.

Original Date of Hire

The original date of hire is the date an employee first established an employment relationship with the University.

Regular Employment

Regular employment typically refers to service in an ongoing regularly scheduled position as opposed to those designated as temporary or on-call.

Separation

Separation from the University refers to the act of leaving University employment whether voluntarily or involuntarily.

Sick Leave

The University offers paid sick leave benefits to provide continued income when an exempt or non-exempt employee’s personal illness, the illness of an immediate family member, or the need for time to conduct personal business necessitates absence from work.

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