Length of Service

POLICY 6.1.1

Responsible Executive: Vice President for Human Resources
Responsible Office: Office of Human Resources
Last Revised: Issued: July 1, 2016

INTRODUCTION

The purpose of the length of service policy is to clarify the University’s policy for individuals who leave the university for a period of time and then return.

POLICY STATEMENT

If an exempt or non-exempt staff leaves regular employment with the University and returns to regular employment with the University within 12 months or less, one year of service is lost and the adjusted date of hire is determined as defined below.

If an exempt or non-exempt staff member returns to regular employment with the University after 12 months, all previous service is lost. The adjusted date of hire is the date the staff member returned to the University.

SCOPE

This Policy applies to exempt and non-exempt staff of the University of Notre Dame.

DEFINITIONS

Adjusted Service Date

The adjusted date of hire is the date a staff member established a regular employment relationship with the University, taking into account breaks in service and periods of temporary/on call employment.

Exempt

Staff who, because of their positional duties and responsibilities and level of decision making authority, are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Length of Service

Length of service is defined as the length of regular full or part-time service with the University and is calculated from the original or adjusted date of hire of the staff member. Length of service is generally one of the criteria used in decision-making pertaining to, but not limited to, service awards, vacation, requests for promotion/transfer and work assignments.

Non-Exempt

Staff, who because of the type of duties performed, the usual level of decision making authority, and the method of compensation, are subject to all Fair Labor Standards Act (FLSA) provisions including the payment of overtime. Non-exempt staff are normally required to account for all hours worked.

Original Date of Hire

The original date of hire is the date a staff member first established an employment relationship with the University.

Regular Employment

Regular employment typically refers to service in an ongoing regularly scheduled position with no predetermined end date as opposed to those designated as temporary or independent contractor.

Separation

Separation from the University refers to the act of leaving University employment whether voluntarily or involuntarily.

RELATED DOCUMENTS

Policy or Document Web Address
Employment Separations Policy /nd-faculty-staff/forms-policies/employment-separations/

CONTACTS

Subject Office or Position Telephone Number Office E-mail or URL
Policy Clarification Human Resources (574) 631-5900 askhr@nd.edu