Immigration and Employment Issues

Last Updated 02/08
Applies to Faculty, Administrators, Staff, and Students
Related Policies:

Policy

The University is committed to employing only U.S. citizens and non-citizens authorized to work in the United States in compliance with the Immigration Reform and Control Act of 1986. Information regarding types of visas that authorize individuals to work at the University can be obtained by contacting the Office of Human Resources, 200 Grace Hall. As a condition of employment each new employee must properly complete, sign, and date the first section of the DHS Employment Eligibility Verification Form (I-9) and supply valid documents that establish identity and employment eligibility.

Procedures

Collection of Documents

All full-time, part-time, temporary, and on-call employees must go to the Office of Human Resources to complete the Form I-9 on or before the first day of employment. A complete list of acceptable documents is provided on the reverse of the Form I-9 which can be obtained from the Office of Human Resources, 200 Grace Hall, or found at: http://www.hr.nd.edu/forms under the Employment heading.

Who Must Comply

  • All newly hired (first time) employees.
  • All rehires whose valid Form I-9 is more than one year old.

Time Frame

  • All employees must complete section 1 of Form I-9 on or before the first day of employment and provide the required original documents (or receipt showing application has been made for a replacement document) no later than the third day of employment.
  • If a receipt for replacement documents is presented, actual documents must be provided within 90 days of an employee’s hire date.

Records Retention

Retained by the Office of Human Resources for:

  • Three years after date of hire, or
  • One year after the date the individual’s employment is terminated, whichever is later.

FORMS

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