Last Updated 04/03
Applies to Exempt and Non-exempt Staff
Regular full-time and part-time employees are provided funeral leave without loss of pay for the purposes of attention to immediate arrangements, travel to and from the site of the services, and for attendance at appropriate services for a family member’s death. Time allotment is based on the following guidelines:
|Employee’s spouse, child, step-child, parent, step-parent, parent of spouse||Five work days|
|Employee’s or the employee’s spouse’s: sibling, step-sibling, daughter/son-in-law, step-daughter/son-in-law, grandparent, step-grandparent, or grandchild, step-grand child||Three work days|
|Employee’s aunt, uncle, niece or nephew||One work day|
|Employee’s cousin, brother/sister-in-law by marriage (e.g., the spouse’s sister’s husband)||One-half work day|
Funeral pay is calculated on the employee’s base pay rate at the time of absence. If the death occurs while the employee is on vacation, the employee is compensated for the funeral benefit and vacation time can then be rescheduled through the supervisor. In circumstances where additional time off is granted, the time taken is paid from available vacation or personal days. Once paid time is exhausted, such additional time would be considered unpaid leave. Funeral benefits are not available to an employee who is:
- on an approved, paid or unpaid leave of absence
- off during a University paid holiday
- off during Christmas and New Year’s Celebration
Requests for Funeral Leave
Employees request funeral leave by notifying their supervisor of the death and specifying the relationship to the deceased, the date, and location of the funeral. Requests for additional time off due to the death of a family member or death of a friend should also be made to the supervisor. In circumstances where concern exists regarding an employee’s attendance record, the supervisor may require verification of attendance at the funeral.
Semi-monthly paid staff use of funeral leave or other time off from work is reported on a Report of Absences or Overtime Worked form. Hourly paid staff report use of funeral leave on their timecard or through the electronic timekeeping system. The staff member’s relationship to the deceased should be noted on the report or timecard as appropriate.
Records of administrator use of funeral leave are maintained by the supervisor.
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