Employment of Minors

Last Updated 01/03
Applies to Hiring Managers, Supervisors, and Minors
Related Policies:

Policy

As a general policy, the University employs only minors who are age 16 and older. Supervisors should be aware that certain employment restrictions apply to minors age 17 and under. Such restrictions include:

  • A Work Permit is required of all minors age 17 or under, except high school graduates.
  • Minors age 17 and under may work only in jobs defined as “non-hazardous”.
  • Minors age 17 and under are restricted in the number of hours they may work in a day and week. Restrictions on hours worked vary depending upon the minor’s age and whether work is performed on a school day or non-school day.
  • Minors of any age are not permitted to work under the direct or indirect supervision of a relative.

Procedures

Minors are subject to the same University requirements and forms completion as any other new hire as outlined in the University’s selection process. This includes the completion of the I-9, Tax Withholding forms, and the appropriate supporting documents. Pre-employment checks may also be applicable.

Work Permits

Work Permit Required

Managers must obtain a work permit to employ most minors ages 17 and under. Work permits are not required to employ minors who have graduated from high school or have received a General Educational Development (GED) diploma.

Work Permit Limitations

  • Only one work permit can be issued to a minor at a time.
  • Each permit is issued for a specific employer. (One work permit for employment with the University is sufficient for a minor to work in up to two departments within the University, provided that the minor has not been terminated from University employment.)
  • A new work permit is required each summer that a minor works.

Hiring Department Responsibilities

It is the responsibility of the hiring department to collect required information (such as work permits), to adhere to all posting requirements, and to ensure compliance with applicable child labor laws.

Process for Initiating Work Permits

Work permits must be obtained prior to minors beginning work.

  1. The hiring department issues, completes and signs the Intention to Employ/A-1 form.
  2. A parent or guardian must sign the Intention to Employ/A-1 form.
  3. The minor presents the Intention to Employ/A-1 form and proof of age to the issuing officer at their school.
  4. The school returns the employer’s copy of the work permit to the minor seeking the work permit, who must then forward to the hiring department.

After Receiving the Work Permit

  1. Upon receiving the work permit, the hiring department forwards it along with the required new hire paperwork to the Office of Human Resources, 100 Grace Hall.
  2. The hiring department must post the Notice of Teen Worker Restrictions in a conspicuous place or in the area where notices to employees are normally posted. These notices can be obtained from the Office of Human Resources, 100 Grace Hall.

Job Restrictions

  1. Minors may work any non-hazardous job.
  2. Minors will not be employed in positions that engage in the following:
    • Manufacturing or storing of explosives
    • Motor-vehicle driving and ride along helper
    • Operation of power-driven woodworking machines
    • Exposure to radioactive substances
    • Operation of power-driven hoisting apparatus
    • Operation of power-driven metal-forming, punching, and shearing machines
    • Operation of power-driven bakery machines
    • Operation of certain power-driven paper-products machines
    • Manufacture of brick, tile, and kindred products
    • Operation of power-driven circular saws, band saws and guillotine shears
    • Wrecking and demolition operations
    • Roofing operations
    • Excavation operations
    • Construction (including building trades)
    • Spray painting
    • Operation of weed eater or floor machines and window cleaning above the second floor.

Hours Restrictions

School Days

Ages Max Hours Per Day Max Hours Per School Week Max Days Per Week Start Time Restricted School Hours End Time
16 8 30/40* 6 6:00 a.m. 7:30-3:30 p.m. (1) 10:00 p.m.
17 8 30/40* 6 6:00 a.m. 7:30-3:30 p.m. (1) 11:30 p.m.* / 1:00 a.m.*(2)

*Indicates written parental permission is required.

(1) A minor may work between 7:30 a.m. and 3:30 p.m. on a school day with written permission from the school that the minor attends.

(2) A minor 17 years of age may work until 1:00 a.m. on nights followed by a school day provided the employer has the written permission of the minor’s parent or legal guardian on file at the location in which the minor is employed. However, the nights followed by a school day on which the minor works later than 11:30 p.m. may not be consecutive and may not exceed two nights per week.

Non-School Days & Summer

Ages Max Hours Per Day Max Hours Per School Week Max Days Per Week Start Time Restricted School Hours End Time
16 8/9* 30/48* 6 6:00 a.m. N/A 10:00p.m./ 12:00 midnight* (3)
17 8/9 30/48* 6 N/A N/A N/A

*Indicates written parental permission is required.

(3) On nights that are not followed by a school day, a minor 16 years of age may work until midnight if the employer has the written permission of the minor’s parent or legal guardian on file at the location in which the minor is employed.

Exceptions to Hour Restrictions

Minors 16 or 17 years of age who have graduated from high school or have received a General Educational Development (GED) diploma are not subject to the hours restrictions and are not required to obtain a work permit.

Minors 16 and 17 years of age who have withdrawn from school are not subject to the hours restrictions but are required to obtain a work permit.

Revocation of Work Permits

A school has the authority to revoke any work permit should the student’s grade point average or attendance decrease significantly after the issuance of the work permit. The re-issuance depends upon the improvement of the student’s grade point average and/or attendance.


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