Applicant FAQ Answers

Top Applicant FAQs

What if I forget my username and password?

After clicking “log-in” on the ND.jobs site, click the “Forgot your username or password?” link and follow the instructions to retrieve your username or reset your password.

To whom should I address my cover letter?

Address the letter to “Recruiting Consultant” or “Hiring Manager”.

How can I check my status for a position?

You may review the status of your application by choosing the “Your Applications” link on the ND.job employment site anytime you log in.

I have applied for several positions and continue to not be selected…why?

It is not unusual for us to receive up to 200 applications for a given position. While you may meet the qualifications for the particular position, there may have been other applicants who met and exceeded the qualifications and/or met the preferred qualifications for the position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

How do I apply for a job?

The application process has three steps:

  1. Creating a login user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
  2. Creating your online application. This can be done after you find a position you are interested in on ND.jobs and click “Apply for this Job.” You may also search open positions before creating the online application. You can only complete an application by applying to a job.
  3. Apply by completing and submitting your application for the specific position you are applying to.

What is the difference between an internal and external applicant?

An internal applicant is a regular full-time or part-time employee (not temporary) at the University of Notre Dame. Internal applicants must be a regular employee in a current position for a minimum of twelve months, and not have been the recipient of any corrective action for a period of one year.

An external applicant is an individual from outside the University or someone currently working as a temporary employee at the University of Notre Dame.

How long does it take to fill out an application online?

Approximately 45 minutes. It depends on the detail the applicant provides in the application.

Do I have to fill out an application?

Everyone who applies for a position is required to create an application which includes certain information. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.

Can I apply directly with the hiring department?

No. The Office of Human Resources is the central intake point for all university openings. Only those applicants applying via the online ND.jobs employment site will be considered.

What information should I include on my application?

Your application should fully describe all of your education, training and work experience. Ensure that all sections of the application are completed. It is very important that you provide detailed information about your qualifications and accomplishments so we can best evaluate your job application. To further describe your job duties and/or experience, you should attach a cover letter and resume. Please note, some positions do not require a resume.

How do I save my application?

To save your application, click on the “Save” button at the bottom of any page. Completed pages will be saved and you will be able to continue entering information when you return. If you lose your Internet connection prior to completing your application, log in again and select “Edit Application”. Please note, your application is not complete until you receive a confirmation number.

What if I have already created an application?

If you have already created an application within the ND.jobs employment site, and wish to update your information, select the “Login” link and enter your existing username and password. Once you have logged in, you will be able to apply for positions, edit your information on future applications and review previous applications.

What if I forget my username and password?

After clicking “Log in” on the ND.jobs site, click the “Forgot your username or password?” link and follow the instructions to retrieve your username or reset your password.

Will I be able to attach my resume?

After selecting the position for which you would like to apply and completing the online application, you will come to a screen that allows you to do one of two things:

  1. Attach resume and/or cover letter in Microsoft Word or PDF format.
  2. Copy and paste or type in resume and/or cover letter.

It is important to read all of the instructions carefully so that you send all of the required attachments for the position. Required documents will be highlighted with an Asterisk (*). If you do not add the required document(s), your application will not be complete and an error message will appear. Please note, some positions do not require a resume.

To whom should I address my cover letter?

Address the letter to “Recruiting Consultant” or “Hiring Manager”.

May I submit my resume to be kept on file until a suitable position becomes available?

You cannot submit a resume until you apply for a specific job. Your resume is then stored on the http://ND.jobs employment site and you may reapply for other suitable positions. Your resume will be searchable by recruiters for future opportunities that meet your skills and qualifications

Should I mail a copy of my resume if I have already submitted it via the http://ND.jobs employment site?

No. A resume submitted via the http://ND.jobs employment site is sufficient.

Why would I have to make changes to my application?

Any time your contact information changes (address, phone number, email address, etc.) you need to make those updates to your application. If you have acquired additional skills, education, or work experience, you should update your application with this information to make sure all of your qualifications are considered by a hiring manager and selection committee. Once you submit your application for a specific position, you are unable to make changes. However, you will be able to make changes to future applications.

I am having difficulty moving on to complete my application. What is the box at the end of the application?

By checking the box at the end of the application, you are certifying that the information provided on the application is true and accurate to the best of your knowledge. This step is required for each position you would like to apply to. If the position is still posted and the closing date has not expired, you will be able to certify the application. If your application shows “incomplete” and you wish to complete your application, click the link below “incomplete” and follow the steps to complete the application. If there is no link below “incomplete” the position, this indicated the position has been closed and is no longer accepting applications. If the position is not closed, and you still cannot complete the application, please check to be sure you have attached the required documents and have answered the required questions.

What should I do if I want to apply to multiple positions?

For serious consideration, we recommend applying to no more than three positions at a time. Once you have created an application in the http://ND.jobs employment site, you will not be required to duplicate this information. However, you can update this information by accessing the “Edit Application” section of our website, and then clicking on the edit feature. To apply for multiple positions, simply search the site for any currently open positions and click on the “Apply for this Posting” feature. You will be automatically directed to the supplemental questions for the new position that you are applying for.

What if I do not own or have access to a computer?

You can submit your application and required documents from any computer with internet access (home, school, library, etc.).

I am having difficulty completing the online application from my home computer. What can I do?

If you are having difficulty completing the online application, please make sure that your computer is operating with the most up-to-date browser version. Out applicant tracking system prefers Google Chrome or Mozilla Firefox browsers for optimum performance.

How long can I use my application to apply for positions?

Applications remain on file as long as you are actively applying for positions. Applications can be updated every time you apply for a new position on ND.jobs.

If I am a current Notre Dame employee, do I have to submit an application?

Yes. All applications are submitted online at http://ND.jobs. It is likely that you may have acquired additional skills, experience and education since you originally applied that should be considered. In addition, completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position.

I missed the job closing date – can I still apply?

Once the job closing date has passed no applications will be forwarded to the hiring manager and selection committee. Please continue to visit the applicant site and apply for new jobs as they become available.

What if I am interested in a faculty position?

If you are interested in a faculty or other academic personnel appointment, please visit the Faculty Positions page on the Provost’s website.

I am an ND student looking for a job. Where should I apply?

During the academic year, all Notre Dame student positions are listed on the Student Employment website – http://financialaid.nd.edu/jobboard/. During the summer, student positions are posted on ND.jobs. Please contact Student Employment at 574-631-6454 for additional information.

What does exempt and non-exempt mean?

Fair Labor Standards Act (FLSA) is a federal law governing various pay policies including overtime pay and recordkeeping. Employees considered non-exempt from the overtime provision of the FLSA are required to keep track of hours worked and earn overtime for hours exceeding the normal 40 hour work week. Employees considered exempt from the overtime provision of FLSA are paid an annual salary and are not required to keep track of hours worked nor do they earn overtime for working more than 40 hours in a work week.

Can I apply for both regular and temporary positions?

You may apply for temporary positions while also applying for regular positions. Temporary Employment is an excellent way to begin a career at the University. Please refer to http://ND.jobs for available opportunities.

If a job was posted a few months ago and remains on the http://ND.jobs employment site, is it really still open?

If a job is listed on our employment website, it is still open. Be aware that some jobs take longer to fill than others.

Checking Your Status After Applying

What happens to my application after I submit it?

You will immediately receive a confirmation number upon successfully submitting your application. If you provided your email address, you will also receive an email confirmation that your application was received. Your resume will then be reviewed by a Recruiting Consultant.

How can I check my status for a position?

You may review the status of your application by choosing the “Your Applications” link on the ND.jobs employment site anytime you log in.

How will my application be evaluated?

When you apply for a position, a Recruiting Consultant will evaluate your application. Your qualifications in relation to the respective job, along with those of all other applicants, will be compared against the skills/qualifications needed for the position.

How long does the entire interviewing process take?

The search process varies for each opening due to the high volume of applicants, so please feel free to log into your application to check the status online.

Can I schedule an interview for a position that I’m interested in applying for?

Due to the large number of applications and requests for interviews, general appointments cannot be made. Should a department feel that your qualifications match the needs of their position, you will be contacted directly for an interview.

How are job interviews arranged?

The Hiring Manager and/or the Recruiting Consultant will contact you if you have been selected for an interview.

If I am offered an interview, is there a way for me to go and look at the job posting?

Yes. By logging in under your user name and password, you will have access to “Your Applications.” Under this section, you will be able to view the job posting for all the positions for which you applied.

Will the Office of Human Resources contact me if my qualifications match a newly opened position?

Due to the large number of inquiries that we receive, we cannot contact applicants when a position becomes available that matches their qualifications. Please visit the http://ND.jobs employment site frequently for updates and newly opened positions.

How competitive is it to get a job at Notre Dame?

Competition is very high for each position within the University. Last year we received over 18,000 applications for approximately 300 jobs. Please recognize that given the intense competition, it is not unusual for 100 – 200 people to apply for any one job. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

Why does the system say I did not meet the minimum qualifications?

Because we receive a high volume of applications for each position, for many positions, we have applicants answer qualifying questions. These questions help us focus on those applicants who are most qualified for a position. Please apply only for those positions for which you know you meet the minimum qualifications based on the posted position description.

I have applied for several positions and continue to not be selected for an interview. I seem to meet the qualifications of the position(s), why am I not selected?

It is not unusual for us to receive up to 200 applications for a given position. While you may meet the qualifications for the particular position, there may have been other applicants who met and exceeded the qualifications and/or met the preferred qualifications for the position. Typically, 5-10 applicants will be selected for interviews by departments for a given position.

Is there someone I can call to follow up regarding my interest in the University of Notre Dame?

Regretfully, due to the high volume of resumes we receive daily, it is not possible to respond to individual inquiries about the status of a resume or search. You will be contacted directly by a recruiting consultant or the hiring manager if you are selected for an interview. You may also log into the website using your username and password to check the status of your application.

Will I hear a response either way?

For all regular part-time and full-time positions, you will be contacted by the Hiring Manager or Recruiting Consultant directly if invited for an interview or you can check your status online at http://ND.jobs. Most temporary positions are open for extended periods of time and hiring managers will contact individuals as they have an opening. We exercise our best efforts to notify via email all applicants not selected for an interview, that the position has been filled.

Send us your comments and questions.