Finalizing Your Hire

Before Offer is Extended to Candidate

  • Confirm employment offer with the Recruiting Consultant to ensure application is on file. The employment offer is contingent upon successful completion of pre-employment requirements.
  • Review University’s Relocation Policy for applicability and discuss logistics with your Recruiting Consultant.
  • Prepare Offer letter outlining the terms of the offer and welcoming your new employee to the University.

After Candidate Accepts Offer

  • Work with Recruiting Consultant to initiate pre-employment drug test and criminal background checks. Results are typically received within 4 business days of date initiated and will be communicated to the hiring manager.  
  • NetID (email account): Within 24 - 48 hours of successful completion of pre-employment checks, the employee can access their NetID and password at the Office of Information Technologies web site https://password.nd.edu/
  • Complete the Staff Personnel Action Form (Staff PAF) and submit to the Office of Human Resources, 200 Grace Hall.
  • To assure that a new employee has network access and payroll authorization on their first day of employment, the Staff PAF must be submitted prior to the designated start date.
     

Before Candidate Begins Employment

**Important Instructions for New Hire Paperwork** - click here

  • Employee completes New Hire forms ( W-4s, I-9, and Direct Deposit). Forms should be submitted to 200 Grace Hall (Human Resources) on or before the first day of employment.
    • HR Web Site: New Hire forms can be accessed by the new employee from an internet connection. Form I-9 must be certified in person at Human Resources. Candidate can submit W4's and Direct Deposit forms to the hiring department or 200 Grace Hall.
  • After the Form I-9 is complete and certified in Human Resources, your new employee can then obtain the following items:
    • University I.D. Card: The new employee must visit the second floor of Grace Hall in person to obtain a photo I.D. Card
    • Campus Parking Permit: Issued at the Campus Security Building, the employee must present their University I.D. Card and complete a Vehicle Registration form
  • Contact Human Resources to schedule new faculty/staff for a University Orientation Session. The orientation is designed to provide individuals with benefit information necessary to select a specific benefit plan, as well as an overview of various University policies. Employees can also complete the Form I-9 and obtain their University I.D.Card (if not previously issued).
  • Develop a plan to orient your new employee to your department.