Relocation

In certain situations, hiring managers may deem it appropriate to provide relocation assistance to new employees upon making a job offer. New employees hired at the Administrator (exempt) level are eligible to receive partial reimbursement of total moving expenses up to an amount not to exceed one (1) month of the employee's gross pay.  Faculty relocations are coordinated through the Office of the Provost.

The following moving expenses are considered reimbursable:

• Transportation and storage (if applicable) of household goods
• Travel expenses incurred during the actual move
• Lodging (excluding meals) incurred during the actual move

Based on the Internal Revenue Tax Code, the amount reimbursed by the University is considered taxable income for the employee to the extent that it exceeds receipted expenses for transportation and storage of household goods, travel, and lodging (excluding meals) incurred during the actual move. Any taxable portion will be reported on the employee's W-2 form at the end of the calendar year in which the move occurred. 

In cooperation with Procurement Services, Human Resources contracted with the following moving companies to perform needed services when relocations are necessary.  These companies were chosen based on their reputation for providing quality service and their ability to provide the University of Notre Dame a substantial discount. 

Company Name Representative Phone Number
Stevens Worldwide Van Lines Jeff Abraham 1-800- 677-4413
Wheaton/Crown Moving and Storage Phil Beanblossom 1-800-248-7960
Wiltfong/United Van Lines Jerry Pelletier 1-800-955-6118

 

Before selecting a moving company, the new employee in cooperation with the hiring department should obtain estimates from at least two of the above listed companies. After the company is selected, the new employee or hiring manager must contact the Office of Human Resources at 574-631-5900 to obtain final approval and to finalize payment responsibilities. The University will pay the eligible portion of the final invoice and the remaining amount (if any) will be paid by the employee. The final invoice should be sent to:

For Administrators:

Office of Human Resources
200 Grace Hall
Notre Dame, Indiana 46556-5612

 

For Faculty:

Hiring Department