Prior to your Arrival
First Things First
1. Complete Section One of Employment Eligibility Verification (Form I-9)
Within three business days of the contract start date, your Employment Eligibility Verification (Form I-9) must be completed with the Office of Human Resources.
Verification is a two-step process: following completion of Section One online, you must present original, unexpired documentation in-person to the Office of Human Resources to complete Section Two.
Section One should not be completed online until you are within 60 days of your contract start date.
More about the Employment Eligibility Verification (Form I-9) process.
2. Activate your Notre Dame NetID and set your password
You NetID and password are required to access the University’s information technology systems. Your NetID account will be automatically created after you receive your job offer and are cleared to begin work. Your account should be created and available for activation on or prior to your first day of work. To confirm whether your account has been created and is available for activation, check the Search.nd.edu.
Once your NetID account is created, you may activate it by first reading the “Responsible Use Policy” and taking a short quiz. You will then be able to obtain your NetID and set your new password by providing your birthdate and NDID number. Your NDID number is the 9-digit number on your Campus ID card.
Your NetID must be activated within 6 months of hire.
Log in to insideND and complete payroll information.
InsideND (NetID required) is Notre Dame’s Online Community designed to deliver secure access to University information and content personalized for your area.
1. Log in to insideND
Visit inside.nd.edu and log in with your ND NetID and password.
2. Complete your direct deposit information in insideND
Complete your direct deposit enrollment with the “Direct Deposit” task on insideND. Direct Deposit Enrollment and Change Instructions (PDF)
3. Complete your federal and state tax withholding information using the “Tax Withholding Elections” task on insideND
- Federal withholding: all University employees must complete federal withholding through insideND, the University’s employee self-service website. Federal Tax Withholding Instructions (PDF)
- State/County withholding (IN and MI residents): all University employees who will reside in Michigan or Indiana during employment must complete state withholding information through insideND, the University’s employee self-service website. State/County Withholding Instructions (PDF)
- State/County withholding (residents of other states): University employees who both reside and work outside of Indiana or Michigan should contact Payroll Services at 574-631-7575 prior to submitting their state/county withholding elections.
If withholding information is not entered prior to the closing of a pay period, withholdings for that pay period will be automatically deducted to the maximum withholding amount. You may update your withholdings at any time to be effective during the next possible pay period.
For additional assistance regarding tax withholding, please contact Payroll Services at 574-631-7575.
4. Update your contact information and enroll to receive ND Alert Notifications in insideND
In insideND, use the View and Update Emergency Contact(s) task and View and Update Address(es) and Phone(s) task to update your contact information. Click here for more information regarding ND Alert.
Review health benefits and complete online enrollment (benefit-eligible appointments only)
All benefit-eligible faculty must enroll in a University healthcare plan or provide proof of alternate coverage within 31 days of hire.
Benefit elections are effective January 1 through December 31 each year. Please review your benefit options and make your elections carefully – once coverage begins, changes in coverage can only be made during the annual Open Enrollment period (in Fall of each year) or when you experience a qualifying event such as marriage, birth of a child, or other qualifying event.
1. Review your benefits
Review the University Benefits Summary Information webpage for links to comprehensive information to help you evaluate your options and make elections, including:
- Benefits Summary: A comprehensive list of University benefits with a brief description of each.
- Benefits Guidebook: A decision guide to help you evaluate which benefit options are right for you.
- Benefits Plan & Policy Documents: Policy documents for each benefit with details on eligibility, exclusions, and more.
2. Complete online enrollment and verify eligible dependents
Enrollment is a two-step process:
- Step 1. Log in to the secure site to elect your benefits or waive coverage. Access MyBenefits via the My Resources tab in insideND or visit MyBenefits and login with your University NetID and password. View the New Enrollment Guide to help you navigate MyBenefits (PDF).
- Step 2. If enrolling dependents such as a spouse or child, you must present documentation to the Office of Human Resources to verify each dependent’s relationship within 31 days of hire. This step should be completed following successful completion of your online benefits elections. Please review the University’s dependent verification page for a list of acceptable documents.
Review retirement options, verify eligibility, and make elections once eligible
The University provides opportunities for faculty to participate in a retirement plan program to assist with their planning and preparing for retirement.
Mandatory Plan (Regular Faculty)
The UND 403(b) Retirement Plan for faculty and exempt staff (the “403(b) Plan”) is under Section 403(b) of the Internal Revenue Code. Regular faculty and exempt staff are eligible to participate in this plan upon meeting the one-year eligibility period of employment. Prior service at an accredited college or university or a not-for-profit research laboratory or governmental research laboratory may count toward the one-year eligibility.
Upon attaining eligibility, the University contributes 10% of your regular salary to the plan, and you are required to contribute a Mandatory Employee Contribution of 5% of your regular salary to the plan. Regular salary means the contractual or base salary paid to you by the University and also includes certain summer salary for faculty.
More about the Mandatory Plan
Voluntary Plan (Regular/Visiting Faculty)
The UND 403(b) Retirement Plan is an opportunity to save additional dollars for retirement on a pre-tax or Roth after-tax basis over and above the Mandatory Employee Contributions and University Contributions. You may make Voluntary Employee Contributions to the 403(b) Retirement Plan effective immediately upon employment. The maximum amount you may defer in 2015 is $18,000 if under age 50 and $24,000 if age 50 or over. These regulatory maximums assume you have not made contributions to a retirement plan maintained by another employer during the calendar year.
More about the Voluntary Plan
Please complete and submit the 403(b) eligibility form with your enrollment paperwork to Human Resources.
Other University Benefits
The University offers a well-rounded benefits package for employees and their families in addition to benefits uniquely Notre Dame, such as football tickets, discounts and tuition reimbursement. More about Other University benefits