Your First Week

First Day

1. Complete Employment Eligibility Verification (Form I-9)

Within three business days of the start date of employment, your Employment Eligibility Verification (Form I-9) must be completed with the Office of Human Resources.

Verification is a two-step process: following completion of Section One online, you must present original, unexpired documentation in-person at the Office of Human Resources to complete Section Two.

More about the Employment Eligibility Verification (Form I-9) process.

2. Begin gathering Dependent Verification documents (if needed)

If you will be enrolling dependents such as a spouse or a child in University benefit plans, you will soon need to provide documentation to verify each dependent’s relationship to you. Some of these documents may take time to obtain, so please review the University’s Dependent Verification instructions for assistance and deadlines.

3. Obtain your Campus ID card

After you complete Form I-9 with HR (see above), your Campus ID card with 9-digit NDID number will be provided to you.

Your Campus ID card can be used for building access, University Library privileges, RecSports facility access, Domer Dollars, discounts at the Hammes Bookstore and University Computer Service Center, and more. Your card must be renewed in person every five years.

Spousal ID card: Your spouse may also obtain a photo identification card in the Office of Human Resources. You do not need to be present. A marriage certificate and picture ID must be presented on-site. There is a $5.00 fee, payable by debit or credit card only, for the spousal ID.

More about Notre Dame employee and spousal ID cards.

hammes_mowbray_hall Hammes Mowbray Hall

4. Apply for your parking permit

To apply for a parking permit, take your Campus ID card and license plate number with you to the Parking Services office in Hammes Mowbray Hall, just northwest of Grace Hall.

Alternative: once your University Net ID is active (see below), log in to insideND (ND Net ID and password required) and apply for your permit through the iNDcars link (in the Quick Links channel). Present your Campus ID card at the Parking Services office to pick up your permit.

Permits must be renewed each academic year.

5. Familiarize yourself with campus safety

Your safety is important to us. Familiarize yourself with the emergency evacuation procedure(s) in your building or area. More safety information is available, including the services provided by the NDSP and the ND Emergency Alert System at http://ndsp.nd.edu/. The Crime Prevention tab includes videos and other resources that help minimize your exposure to risk.

6. Understand your dress code

Workplace attire must be neat, clean, and appropriate for the work being performed and for the setting in which the work is performed. Departments may determine appropriate workplace attire for their area, and uniforms may be required for certain positions. Any questions about the department’s guidelines for attire should be discussed with your immediate supervisor.


Activate your NetID

Activate your University NetID account and set your password

Your NetID and password are required to access the University’s information technology systems. Your NetID account will be automatically created after you receive your job offer and are cleared to begin work. Your account should be created and available for activation on or prior to your first day of work. To confirm whether your account has been created and is available for activation, check the search.nd.edu for your name.

Once your NetID account is created, you may activate it by first reading the Responsible Use Policy and taking a short quiz. You will then be able to obtain your NetID and set your new password by providing your birthdate and NDID number. Your NDID number is the 9-digit number on your Notre Dame ID card.

Your NetID must be activated within 6 months of hire.


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Log in to insideND and complete payroll information

InsideND is the University’s online community and self-service portal where employees may complete their federal and state withholding information, set up direct deposit, track vacation/sick time, view pay stubs, and much more.

1. Log in to insideND

Visit inside.nd.edu and log in with your ND NetID and password.

2. Complete your direct deposit information in insideND

Complete your direct deposit enrollment with the “Direct Deposit” Quick App on insideND. Direct Deposit Instructions (PDF).

3. Complete your federal and state tax withholding information in insideND

Complete your federal and state tax withholding information using the “Tax Withholding Elections” Quick App on insideND.

  • State/County withholding (IN and MI residents): all University employees who will reside in Michigan or Indiana during employment must complete state withholding information through insideND, the University’s employee self-service website. State/County Withholding Instructions (PDF).
  • State/County withholding (residents of other states): University employees who both reside and work outside of Indiana or Michigan should contact Payroll Services at 574-631-7575 prior to submitting their state/county withholding elections.

If withholding information is not entered prior to the closing of a pay period, withholdings for that pay period will automatically be defaulted to the maximum withholding amount. You may update your withholdings at any time to be effective during the next possible pay period.

For additional assistance regarding tax withholding, please contact Payroll Services at 574-631-7575.

4. Update your contact information and enroll to receive ND Alert Notifications in insideND

In insideND, click the My Resources tab and look for the channel entitled Personal Information. Follow the links to update your contact and emergency contact information. Click here for more information regarding ND Alert.

5. Explore other links in insideND

Take a moment to explore insideND, where you will find many useful tools and features. InsideND is where you can:

  • View your paystub
  • Get your W-2
  • View your flexible spending account balances
  • See what’s for sale on the faculty-staff classifieds
  • and more

Note: not all of the tools within insideND are used by all employees. For example, the TravelND Quick App is used primarily by people who travel on University business. Consult your supervisor for more information about which tools within insideND are used in your department.


Set up your University IT systems

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1. Access your University email and calendar

Once your NetID is up and running, visit the OIT website to access your email and calendar, connect your computer and mobile devices to the University network, and more.

If creating an email signature, please review the guidelines and brand standards at the Office of Public Affairs and Communications website.

2. Confirm your University Directory information

Confirm your University Directory information at the search.nd.edu. Log in with your NetID and password to make corrections, create an email alias, or edit your privacy settings. If there are errors in your name, office address, or other information that cannot be user-corrected, please contact HR.

3. Set up your telephone

Your department should be able to provide information about your telephone needs. For more information about the University’s phone services, visit the OIT Help site.

4. Visit the OIT Help site

The Office of Information Technology (OIT) maintains the University’s email, phone, web, and other systems. Should you need support for these systems, you’ll find the OIT’s Help Desk and other self-service solutions at OIT’s Get Help page.


Attend new hire Onboarding (orientation) sessions

Upon hire, you will be scheduled for three orientation sessions as part of the University’s Onboarding process. Look for an email from Human Resources with your Onboarding information and discuss the scheduling with your supervisor. Note: this email will be sent to your new University email account. See above for email account information.

Onboarding Session One (8:15 a.m. – 4:30 p.m.)*

  • Introduction to Campus and University History
  • ND Mission & Values
  • Onboarding Basics
  • Campus Communication & Resources
  • Benefits Explanation & Enrollment
  • Introduction to eNDeavor / Goal Setting

Onboarding Session Two (8:15 a.m. – 11:30 a.m.)*

  • Campus Safety
  • Workplace Harassment Prevention Training
  • Cultural Competency
  • Benefits Review & Questions

Onboarding Session Three (9:00 a.m. – 10:30 a.m.)*

  • ND Mission & Values-Part 3
  • Coffee and Conversation
    Session Three begins in the Basilica of the Sacred Heart with a 30 minute presentation of both Basilica and special campus history, followed by Coffee and Conversation — an informal gathering in the Main Building where you will meet senior University leaders over refreshments. Your manager is invited to attend both with you.

*Exact dates and times subject to change; refer to your email communication from Human Resources for current information.


Next: Your First Month
Home: New Employee Toolkit